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FINANCIAL MANAGEMENT ANALYST I, A&S FINANCE and ADMINISTRATION

Location
Durham, North Carolina
Job Type
Permanent
Posted
4 Sep 2022
Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America's leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Occupational Summary

Collaborate and participate in the preparation of the operational budget and coordinate distribution of various financial reports and analyses. Compile, analyze and report on the financial performance of departmental operating units through gathering data, organizing information, and analyzing historical results. Serve as the front-line point of contact for the finance department, providing excellent customer service for financial activities within the College of Arts & Sciences including corporate card program management, commitment management, security administration, policy interpretation and application, and financial related business manager training and onboarding. Provide and respond to technical inquires and information request, related to the financial operations and processes of the University. This position reports to the Arts & Sciences Finance Management Analyst III.

Work Performed

Financial Management
  • Analyze monthly financial statements to determine proper charging of operating revenues and expenditures in accordance with departmental procedures.
  • Provide professional, technical support, and consultation to A&S Departments by performing complex analysis and exercise judgement in the interpretation and application of related laws, regulations, practices, and procedures.
  • Collaborate with departmental directors, unit managers and appropriate personnel to prepare semi- annual and annual budgets. Conduct analytical reviews of varied situations to identify alternative solutions while adhering to the application of financial laws, regulations, and policies.
  • Provide guidance and make recommendations to improve financial systems; perform in house audits of operating units; analyze deficiencies and gather information for Special Projects

Financial Reporting and Analysis
  • Prepare monthly income statements using standard report formats and provide interpretations of results.
  • Monitor and report on financial performance of individual departments and the division as a whole; comparing actual financial standing against pre-determined financial goals.
  • Lead and provide guidance to A&S Departments to gather information to generate excel models for presentations and reports.
  • Formulate and refine short- and long-term financial goals for each department through consultation with departmental directors and administrative staff.
  • Develop annual and five-year capital replacement analyses; monitor capital plans and advise of compliance or changes; recommend procurement of equipment and facilities instrumental to the performance of all operations.
  • Develop new business proposals including budget preparations, project specifications, capital investments, pricing structures and marketing strategies.
  • Write stewardship reports for restricted and unrestricted endowments in Trinity College annually, in coordination with the office of Donor Relations.
  • Prepare the annual proposal for the Biddle Foundation and submit online. The proposal combines information from all A&S recipients edited and formatted to the Foundation's specifications. A similar process is used to prepare and submit the annual report to the Foundation. All submissions are done via an online portal established by the Foundation.
  • Completes month end procedures such as reconciling for the College's BFRs, overdraft review, CAS compliance and provides reports to the Finance Manager of delinquent items, write-offs, and/or interest charges.
  • Manage, review, and distribute problem invoice reports to impacted departments.

Maintenance
  • Draft, track, and log/ file Memorandums of Understanding (MOU), archiving and/ or prompting leadership at expiration dates.
  • Manage endowments and commitments for Trinity College by assigning commitments to appropriate endowments and doing regular reconciliations. Maintain this information in the Commitments Database.
  • Manage accounts, verify expenditures, and make transfers when needed. Provide real time reporting and grant access to funds for the recipient/requestor. range access to funds for the recipient
  • Administer the Non-Regular Rank Professional Development Fund. Monitor spending by individual faculty receiving travel grants. Reconcile travel cost center monthly. Review and approve/deny applications for funding in accordance with the CBA. Review and approve Expense Reports in accordance with Duke and A&S Policies.
  • Process, review, and reconcile office financial statements, included but not limited to: reconciling the Finance & Administration Office account, faculty search funds, 90's courses, and processing JVs. Process checks arriving in the Office of Finance & Administration (deposit or forward to appropriate Duke venue).
  • Serve as backup administrator for grant closeout and year- end closing activities
  • Manage and oversee the college's security permissions and workflow setup.
  • Manage and initiate corporate cards, a/p check request, purchase order etc. for Divisional Deans and other Dean's staff.
  • Collaborate with other A&S Management to record and store financial data in operational metrics tracking.

Minimum Qualifications

Education

Work generally requires a Bachelor's degree in Accounting, Economics or a related business field.

Experience

Work generally requires two years of experience in accounting and/or budget review and analysis in a health care setting to become familiar with acceptable accounting principles. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
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Details

  • Job Reference: 703991770-2
  • Date Posted: 4 September 2022
  • Recruiter: Duke Careers
  • Location: Durham, North Carolina
  • Salary: On Application
  • Sector: Banking & Financial Services
  • Job Type: Permanent